Monthly Archives: January 2012

BSA System Outages Will Affect Online Resources

On most weekends through March, the availability of BSA systems will be affected as the National Council facilitates multiple council mergers, consolidations, and the creation of a new council structure in Michigan.

If you are a council employee, you will have no access to PAS and fiscals applications during the maintenance. Some data in MyBSA may not be updated during this period; however, your ability to use email should not be affected.

If you are a BSA volunteer using MyScouting, you will be unable during these hours to upload membership information to begin processing Internet Advancement and Internet Rechartering. Volunteers may continue online by loading the unit information prior to 9 p.m. CST on Fridays. Submittals may still occur if the membership information was uploaded.

Dates and Maintenance Hours (all times are CST):

Feb. 24-26:         7 p.m. Friday through 6 p.m. Sunday

March 9-11:         7 p.m. Friday through 6 p.m. Sunday

March 23-25:      7 p.m. Friday through 6 p.m. Sunday

Finance Impact ‘e-Letter’: Begin 2012 With the Right Tools

Click to open Feb. 1 issue

The Feb. 1 issue of the Finance Impact e-Letter has been published and is posted on the department’s website.

We are off to a great start in 2012. We want to ensure BSA local councils have the necessary tools to start the new year.

In this issue of the e-Letter, you’ll find the following stories:

  • Accounting personnel can find tips on how to start the new fiscal year easily and accurately.
  • Local council staff and volunteers can read more about having an opportunity to become a guest speaker for the 2012 symposium by submitting the guest speaker form.
  • Learn about the new HR procedural changes regarding position/authorization codes and changes in the IOI dashboard about employment status changes.
  • Councils are reminded of the due dates for the major gifts/endowment awards applications.
  • Find out how to turn a complaint into an opportunity to say, “Thank you.”
  • Read about updates for BSA Asset Management (BSAAM), and receive the list of webinars offered through the Finance Impact Department.

To read the full issue, click the link above or on the image at left. Previous issues of the newsletter are available by following the links under the BSA Newsletters header at right.

Voice of the Scout Webinars Filling Up Fast!

The Voice of the Scout survey is set to launch in mid-March, so the Feb. 21-23 training sessions are filling up quickly. A limited number of slots are available for the morning and afternoon webinars (10:30 a.m. and 3 p.m. CST).

With important details on survey timing, response alerts, and automated reports, these webinars are paramount to the proper management of the VOS program. Audience participants should include Scout executives, district executives, and VOS champions, ideally one professional and one volunteer. Don’t delay—sign up before it’s too late! Go to: webinar.kintera.org/VOSProgramLaunchIntro.

Also, don’t forget to download promotional fliers at www.scouting.org/jte via the “Campaign Materials” link in the VOS section. There are two versions posted for your upcoming blue and gold events as well as newly posted website banners for use leading up to the VOS survey launch in March.

Spread the Word to Councils About Incident Reporting Resources

In the December issue of Scout Wire, we made the request for timely and accurate incident reporting using the Online Incident Reporting System. How can you accomplish that if you don’t have the necessary information from unit leadership such as the who, what, where, when, why, and how an incident occurred?

The Guide to Safe Scouting contains information on incident reporting on page 39. The appendix contains a sample of the Incident Information Report. We ask that you post links to the following reports on your council’s website with a short paragraph on the need for volunteers to report. The more data your enterprise risk management committee (health and safety and risk management committees) and the national office have, the better we can evaluate trends and make improvements to the BSA’s programs.

Scouting Safely, which can be found on www.scouting.org, contains health and safety and risk management forms, including the following:

Should you have any questions regarding the Incident Report gadget and procedures for reporting an incident or near miss, please contact Brenda Newsome or Angie Kahler.

2012 Production Schedules for ‘Scout Wire,’ ‘The Buzz’ Now Available

Are you looking for ways to share your council’s story and events with the entire organization? Look no further than the Scout Wire biweekly e-newsletter and The Buzz biweekly video news program.

To assist you in your planning, the 2012 production schedules for both are available now:

Please contact internal.communications@scouting.org to have your story featured in either of these tools.

Reach Out to Alumni With New Web Resources

The new Scouting Alumni Association was launched in November 2011 and welcomes everyone who has been positively and personally affected by the Boy Scouts of America—former Scouts, family members of Scouts, volunteers past and present, and the millions of Americans who benefit from Scouting in their communities every day.

To help councils reach out to alumni and reconnect them with Scouting, a number of graphics have been created for use on council websites. To access the graphics and instructions on how to use them, visit the Scouting Alumni Association resources page.

Eddie’s Tip of the Month: New Series Will Shine Light on Workplace Etiquette

Meet Eddie. Eddie is an Eagle Scout-turned-etiquette guru. A perfect citizen living in an imperfect society, Eddie’s mission is to make the world a better place by sharing his vast knowledge about manners and etiquette with employees.

In our everyday world of emails, phone calls, and meetings, it’s easy to forget the simple actions that make a big difference to support our customers and make life easier for our coworkers. Eddie is here to help with tips and advice that everyone can use to make the BSA a great place to work.

Do you have a workplace etiquette question? Send it to internal.communications@scouting.org and we’ll pass it on to Eddie.

Eddie’s tip of the month: Keep your cellphone in your pocket during meetings.

Checking your cellphone during a meeting sends the message to everyone in the room that they do not deserve your full attention. All calls and texts can wait until your meeting is over or until the next break. Remember, there was a time before we had cellphones.

Two Arkansas Councils Combine to Form New Quapaw Area Council

The former Ouachita Area Council, No. 014, in Hot Springs, Arkansas, has merged with the Quapaw Area Council, No. 018, in Little Rock, Arkansas. The effective date of this merger, as recorded with the state of Arkansas, was Jan. 1, 2012. John Carman will continue as Scout executive of the Quapaw Area Council.

The Ouachita Area Council office was closed Dec. 23, 2011, and will not be utilized as a satellite office. There are no changes to the mailing, billing, or shipping addresses for the Quapaw Area Council.

Please change your records to reflect this recent action, and alert those in your organization of this change.

Get Your Scouts Signed Up for NAYLE

Send your Scouts to NAYLE, the National Advanced Youth Leadership Experience, and watch their leadership skills soar.

Who’s eligible? Boy Scouts or Venturers (male or female) who are at least 14 but not yet 21, hold a unit leadership position, and have completed National Youth Leadership Training (NYLT) are eligible.

Participants join a team of peers from across the country. They’ll work together to absorb innovative training techniques, learn the latest leadership skills, and understand how to instantly apply all of the course’s time-tested lessons to their troop or crew back home.

All in just one week! And all for just $355.

Most of the sessions are held at the iconic Philmont Scout Ranch in New Mexico. Because of the program’s popularity, there are now six sessions at Philmont. The first begins June 17, and the sixth kicks off Aug. 5. Three regional sessions at other locations are being planned for this summer.

Help spread the word about NAYLE to the troops and crews in your council. To register, they’ll need to log in to MyScouting and click on the Events Registration tab. If Scouts or their parents want more information, send them to philmontscoutranch.org/PTC/YouthPrograms/NAYLE.aspx or to facebook.com/BSANAYLE.

High-Adventure Bases By the Numbers

Looking for more information on the BSA’s high-adventure bases? If so, we can help you out!

Over the past few months, the SummitBlog has released infographics for all of the BSA’s high-adventure bases, providing you with a number-by-number breakdown of the excitement awaiting you at each one.

From the cold-weather activities at NorthernTier and the high-sea adventures at SeaBase to the ranch at Philmont and soon-to-be mountain adventures at the SummitBechtelReserve, there is something for everyone.

Check out some of the cool facts we bet you didn’t know!