Training Manager Enhancements Launched in MyScouting Tools

We’ve received wonderful reviews regarding the MyScouting Tools as well as great feedback from our volunteers. As a result, two enhancements have been made to the Training Manager tool:

  • Initially, the Trained Leaders Report and the YPT Aging Report were available only at the staff and unit levels. That functionality is now available at the district level for district Key 3 members to download.
  • Unit and district Key 3 members can now generate and view an “exception” report that lists only those members who are not position-trained, those whose YPT has expired, or those who have never taken YPT simply by clicking in the red areas on the Trained Leaders or YPT pie charts. This provides a quick and easy method of producing the information Key 3s need so that they can concentrate on helping these individuals get out of the red.

Exciting Note! For the month of September, unit and district Key 3 members accessed the Training Manager tool and generated more than 1,100 Trained Leaders reports and nearly 4,000 YPT Aging reports. Last month, those numbers grew to generating more than 10,000 Trained Leaders reports and nearly 7,500 YPT Aging reports. That’s fantastic!

Log in to MyScouting Tools to start using these new enhancements.

For questions regarding these new tools, please contact the National Support Center.

20 Responses to Training Manager Enhancements Launched in MyScouting Tools

  1. Bob Norwillo says:

    How do I gain access to this tool? I see “Camping Manager” tools but no “Training” tools.

    • BSA Internal Communications says:

      Bob, please contact the BSA Help Desk and they should be able to clear things up for you.

      Robyn Schaub
      Internal Communications

  2. When will the District Key 3 be able to authorize access to the Training Manager tool to their District Training Chair, and how do they do that? That will put the tool in the hands of the folks at the front lines of managing training records. Thanks.

    • Alma Redmon says:

      It became obvious that the earlier functionality did not meet our goal of it being easy, intuitive and reliable, so it was pulled back for redesign. We recognize that the delegate authority and functional role assignment is a critical functionality. Once this goal is achieved it will be released to the field. We anticipate it’s release before year-end.

  3. Tabitha Kaboni says:

    As District Training Chair, I had access and it was taken away from not only District Training Chairs, but our Council Training Chair as well……..so if the key people at the front lines for training doesn’t have access who does and what the point of even having it if we the key people don’t have access…..

    • Alma Redmon says:

      It became obvious that the earlier functionality did not meet our goal of it being easy, intuitive and reliable, so it was pulled back for redesign. We recognize that the delegate authority and functional role assignment is a critical functionality. Once this goal is achieved it will be released to the field. Look for this release before year-end.

  4. John Overland says:

    This is good information for all levels of volunteers/staff. Is there a plan to include email/phone # information associated with volunteer names on the Trained Leaders and YPT Aging reports at the district level? We need a convenient way to take action with any untrained, YPT aging or expired YPT volunteers on the reports. I can get this from ScoutNET… it would make sense to get it from MyScouting so that the district volunteers can send reminder messages to untrained volunteers. I am sure there are privacy considerations with email/phone #’s. If this is the case, then the DE/Key 3 can be given access to such information on MyScouting and disseminate to training volunteers with password protection. Thanks in advance for considering this.

  5. Cindy McLeroy says:

    Love the new tools!

    Are there plans to also allow Unit Commissioners to view training records within their districts?

  6. hgilson says:

    Love the improvements, but…

    1. A District Training Chair (if granted access on the District Level) will only be able to input Training for that District. In my Council our Districts share training events and it is not uncommon to have multiple Districts represented. At the Council Level they will only be able to authorize 3 additional people to have Council level access. My Council needs 12 just for the training chairs.

    2. Unable to add training completion information on a youth. A youth in my district completed Den Leader Training at another District. I went to input it into the system. On the look-up, using his Member Id or his name, it would not pull his record. I guess youth aren’t supposed to complete training?

  7. Jake Segal says:

    You say that staff has access to this, but I do not. We have been trying to get me access but have been unsuccessful…any ideas? I would like to edit the “Council News” portion of the page.

  8. Christopher Hopkins says:

    Can we give access to the Training Manager to our Council Youth Protection Champion? This person is a registered member of our Council Executive Board.

  9. Alma Redmon says:

    The ability to grant others access will be in a future release.

  10. Chris Pilko says:

    Why doesn’t the trained leaders report look more like this:

    https://www.scoutbook.com/mobile/forums/change-log/2676/trained-leaders-report/

    +1 for having full reports at all levels of the my.scouting.org interface. Any user who has access to this should be a registered adult leader with a background check carried out. PII regulations shouldn’t apply.

  11. Kim says:

    It would be helpful if we could also download a csv or xls file for an entire unit/district/council, so that the information can be filtered.

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